RosettaNet XML Message Guidelines
3C4_MG_V01_00_00_InvoiceRejectNotification.htm (28-Sep-2001 06:30)

This document has been prepared by RosettaNet (http://www.rosettanet.org/ ) from requirements gathered during cluster/segment workshops in conformance with the RosettaNet methodology.

 

1            

1

fromRole.PartnerRoleDescription

2            

1

       |-- ContactInformation

3            

1

       |     |-- contactName.FreeFormText

4            

1

       |     |-- EmailAddress

5            

0..1

       |     |-- facsimileNumber.CommunicationsNumber

6            

1

       |     |-- telephoneNumber.CommunicationsNumber

7            

1

       |-- GlobalPartnerRoleClassificationCode

8            

1

       |-- PartnerDescription

9            

1

       |     |-- BusinessDescription

10         

1

       |     |     |-- GlobalBusinessIdentifier

11         

1

       |     |     |-- GlobalSupplyChainCode

12         

1

       |     |-- GlobalPartnerClassificationCode

13         

1

GlobalDocumentFunctionCode

14         

1

Invoice

15         

1

       |-- FinancialAmount

16         

1

       |     |-- GlobalMonetaryAmountTypeCode

17         

0..1

       |-- Financing

18         

1

       |     |-- approvalIdentifier.ProprietaryReferenceIdentifier

19         

1

       |-- FreeFormText

20         

1

       |-- GlobalInvoiceRejectionCode

21         

0..n

       |-- InvoiceLineItem

22         

1

       |     |-- LineNumber

23         

1

       |     |-- purchaseOrderNumber.ProprietaryDocumentIdentifier

24         

1

       |-- purchaseOrderNumber.ProprietaryDocumentIdentifier

25         

1

       |-- salesOrderIdentifier.ProprietaryDocumentIdentifier

26         

1

requestingDocumentDateTime.DateTimeStamp

27         

1

requestingDocumentIdentifier.ProprietaryDocumentIdentifier

28         

1

thisDocumentGenerationDateTime.DateTimeStamp

29         

1

thisDocumentIdentifier.ProprietaryDocumentIdentifier

30         

1

toRole.PartnerDescription

31         

0..1

       |-- ContactInformation

32         

1

       |     |-- contactName.FreeFormText

33         

1

       |     |-- EmailAddress

34         

0..1

       |     |-- facsimileNumber.CommunicationsNumber

35         

1

       |     |-- telephoneNumber.CommunicationsNumber

36         

1

       |-- GlobalPartnerRoleClassificationCode

37         

1

       |-- PartnerDescription

38         

1

       |     |-- BusinessDescription

39         

1

       |     |     |-- GlobalBusinessIdentifier

40         

1

       |     |     |-- GlobalSupplyChainCode

41         

1

       |     |-- GlobalPartnerClassificationCode

 


Guideline Information

7: GlobalPartnerRoleClassificationCode

Entity Instances
Invoice Reject Provider: The organization that rejects an invoice.

 

11: GlobalSupplyChainCode

Entity Instances
Information Technology: The information technology supply chain.
Electronic Components: The electronic components supply chain.

Semiconductor Manufacturing: The semiconductor manufacturing supply chain.

 

12: GlobalPartnerClassificationCode

Entity Instances
Carrier: Product carrier for transporting goods in supply chain.
Distributor: Product distributor in supply chain.
End User: Product end user in supply chain.
End User Government: End user government.
Financier: Financial service provider in supply chain
Manufacturer: Product manufacturer in supply chain.
Retailer: Product retailer in supply chain.
Shopper: Product shopper in supply chain.
Freight Forwarder: Product freight forwarder for transporting goods in supply chain.
Broker: Representative of a third party.
Customs Broker: Product customs broker in supply chain.
Warehouser: Product warehouser in supply chain.
Distribution Center: Product distributor in supply chain.
Contract Manufacturer: The party responsible for the services rendered.
Reseller: A party buys goods from a manufacturer and resells them to customers unchanged.
Original Equipment Manufacturer: Product manufacturer of original equipment in the supply chain.

 

13: GlobalDocumentFunctionCode

Entity Instances
Response: The business document is a response to a requesting partner.

 

16: GlobalMonetaryAmountTypeCode

Entity Instances
Debit
Credit

Zero Remit

 

19: FreeFormText

User Notes: Reason for invoice rejection.

 

20: GlobalInvoiceRejectionCode

Amount for P.O. item is greater than maximum allowed

Attention Line

Backorder invoicing with non-shipment

Bill of lading

Billing invoice # does not match COMM/shipping

Billing U.S. sales tax, invoice rejected

Block unit price or commitment

Blocked P.O. line item

Cannot pay from statement, letter, etc.

Catalog pricing ASAP orders

Conversion-migrate new system

Converted P.O. closed on new system

Currency does not match P.O.

Deleted P.O. line item

Field is not numeric

Discrepancy in valuation

Document is not a purchase order

Duplicate document

Duplicate invoice

EDI incorrect line item

EDI invoice submitted to an incorrect mailbox

Electronic invoice being returned due to invalid P.O.# 

Electronic invoice returned due to mathematical error 

Freight bills sent to STI

Freight charges not accepted under this P.O.

Freight charges not paid, credit not applied

GST/HST/QST

Illegible invoicing

Incorrect billing per requester of services

Incorrect line item

Indicate the invoice # your credit applies to

Insufficient dollars billed to-date against P.O. item to apply credit against

Invoice arrived in APC damaged/missing pages

Invoice cannot be submitted until samples approve

Invoice has tax amount for non-tax purchase order

Invoice missing company name and remit to address

Invoice number exceeds field maximum

Invoice reference on credit has not been received

Invoice references multiple P.O.#'s

Invoice returned discrepancy in valuation

Invoice returned due to a mathematical error

Invoice returned due to end of conversion to SAP

Invoice returned for finance/late charges

Invoice returned incorrect billing, per request of service

Invoice returned items not separated on invoice 

Invoice returned non-receipt of goods/material

Invoice tax amount is not close enough to calculated tax amount

Invoice value exceeds the P.O.

Item not authorized on P.O.

No charge line item

No payment of finance/late charges

Not billed to correct entity

Original invoice returned unpaid, credit not applied

Other

P.O. line is a non-billable item

P.O. not yet approved for release

P.O.# is missing from invoice

P.O.# referenced on invoice belongs to another vendor

P.O.# referenced on invoice invalid

Partner is configured to calculate tax

Parts returned no charge no invoicing accepted

Payment based on receipt of acceptable invoice

Prepaid transportation bill missing

PST exempt, invoice returned

Purchase order has not been released

Quantity invoiced exceeds P.O. quantity

Quantity is zero for PO line item

Rebill electronically

Reference invoice/P.O.# for which freight charges apply

Reference the P.O.# the original invoice paid

Resubmit invoice w/extended amounts and total

Return tax only original invoice not referenced

Return unpaid per purchasing representative use correct item

Return unpaid per purchasing representative, charge unauthorized

Returned per requester-incorrect timesheet

Returned unpaid per purchasing representative, P.O. closed

Sales tax was not paid, credit was not applied

See free-form text

Special charges must be billed within unit cost

Supplemental charges billed not authorized on P.O.

Supplier total invoice amount doesn't match A/P calculated invoice amount

Supplier using incorrect vendor number for payment remittance address

Tax only, original invoice not referenced

Third party billing

Third party credit

Tivoli P.O. Conversion

TPS/TVH/TVQ

Unit cost on invoice does not agree with P.O.

Unit of measure invoiced does not agree with P.O.

VAT tax not authorized

Zero dollar unit cost

 

23: purchaseOrderNumber.ProprietaryDocumentIdentifier

User Notes: The end user's purchase order number.

 

26: requestingDocumentDateTime.DateTimeStamp

User Notes: The date/time of the invoice being rejected, i.e. the thisDocumentGenerationDateTime.DateTimeStamp from the Invoice Notification message.

 

27: requestingDocumentIdentifier.ProprietaryDocumentIdentifier

User Notes: The invoice number being rejected, i.e. the thisDocumentIdentifier.ProprietaryDocumentIdentifier from the Invoice Notification message.

 

36: GlobalPartnerRoleClassificationCode

Entity Instances
Invoice Reject Receiver: The organization being issued an Invoice Reject Notification.

 

40: GlobalSupplyChainCode

Entity Instances
Information Technology: The information technology supply chain.
Electronic Components: The electronic components supply chain.

Semiconductor Manufacturing: The semiconductor manufacturing supply chain.

 

41: GlobalPartnerClassificationCode

Entity Instances
Carrier: Product carrier for transporting goods in supply chain.
Distributor: Product distributor in supply chain.
End User: Product end user in supply chain.
End User Government: End user government.
Financier: Financial service provider in supply chain
Manufacturer: Product manufacturer in supply chain.
Retailer: Product retailer in supply chain.
Shopper: Product shopper in supply chain.
Freight Forwarder: Product freight forwarder for transporting goods in supply chain.
Broker: Representative of a third party.
Customs Broker: Product customs broker in supply chain.
Warehouser: Product warehouser in supply chain.
Distribution Center: Product distributor in supply chain.
Contract Manufacturer: The party responsible for the services rendered.
Reseller: A party buys goods from a manufacturer and resells them to customers unchanged.
Original Equipment Manufacturer: Product manufacturer of original equipment in the supply chain.

 


Business Properties

Name

Definition

fromRole

The role initiating a business document exchange.

contactName

Name of the contact person(s) within the organization.

facsimileNumber

The numerical schema designed to achieve contact via facsimile.

telephoneNumber

The numerical schema designed to achieve contact via telephone.

approvalIdentifier

The unique number that identifies the approval of a request.

purchaseOrderNumber

Unique number that identifies a purchase order.

salesOrderIdentifier

The unique identifier that represents a sales order.

requestingDocumentDateTime

The date-time that the requesting business document was generated. This is the same as the date-time stamp of the original business document.

requestingDocumentIdentifier

Unique tracking identification number that identifies a request.

thisDocumentGenerationDateTime

The date-time stamp indicating when this document was generated.

thisDocumentIdentifier

Unique tracking identification number that identifies the business document being sent.

toRole

The role receiving the document in a business document exchange.

 


Business Data Entities

Name

Definition

PartnerRoleDescription

The collection of business properties that describe a business partners' role in a partner interface process.

ContactInformation

The collection of business properties that provide communication and address information for contacting a person, organization or business.

PartnerDescription

The collection of business properties that describe a business partners' identity and their function in a supply chain.

BusinessDescription

The collection of business properties that describe a business identity and location.

Invoice

An itemized list of goods or services specifying the price and the terms of sale.

FinancialAmount

The collection of business properties that describe the monetary amount defined by a specified currency.

Financing

The collection of business properties that describe financial information.

InvoiceLineItem

The collection of business properties that describe an invoice entry.

 


Fundamental Business Data Entities

Name

Definition

Data Type

Min

Max

Representation

FreeFormText

Unformatted text.

String

1

 

 

EmailAddress

Electronic mail address.

String

1

 

 

CommunicationsNumber

The electro-technical communication number, e.g., telephone number, facsimile number, pager number.

String

1

30

X(30)

GlobalPartnerRoleClassificationCode

Code identifying a party's role in the supply chain.

String

1

 

 

GlobalBusinessIdentifier

A unique business identifier. The DUNS number is specified by RosettaNet.

Integer

9

9

9(9)

GlobalSupplyChainCode

Code identifying the supply chain for the partner's function.

String

1

 

 

GlobalPartnerClassificationCode

Code identifying a partner's function in the supply chain.

String

1

 

 

GlobalDocumentFunctionCode

Code identifying the function of a document as either a request or a response.

String

1

 

 

GlobalMonetaryAmountTypeCode

Code identifying whether the monetary amount is a debit or credit.

String

1

 

 

ProprietaryReferenceIdentifier

A unique reference identifier for goods, services or business documents.

String

1

255

 

GlobalInvoiceRejectionCode

Code identifying the reason for the rejection of an invoice.

String

1

 

 

LineNumber

Number of the line in the document.

String

1

6

X(6)

ProprietaryDocumentIdentifier

Unique identifier, i.e. a numeric value or alphanumeric value, for a business document.

String

1

 

 

DateTimeStamp

Specifies an instance in time. Based on the ISO 8601 specification where "CC" represents the century, "YY" the year, "MM" the month and "DD" the day. The letter "T" is the date/time separator and "hh", "mm", "ss.sss" represent hour, minute and second respectively. This representation is immediately followed by a "Z" to indicate Coordinated Universal Time. Informal format: CCYYMMDDThhmmss.sssZ

DateTime

13

20

9(8)X9(6)V9(3)X