This article will explain how to use the GS1 US Rapid Record™ tool in conjunction with GS1 US Data Hub® in support of FSMA Rule 204.
GS1 US Rapid Record
Enabling Users in the Admin Settings of GS1 US Data Hub
From GS1 US Data Hub, navigate to the Profile Icon, then click on Data Hub Settings
Click on Rapid Record Setup and navigate to Your Approved Users
Here you can click the +Add a User button to add a new user, the Edit button to modify an existing users details, or the Trash Can icon to remove them
The is no limitation to the number of users you can have.
If a user doesn’t receive their invitation or deletes the text message before accepting the terms and conditions, you can remove them from the Your Approved Users and re-add them. Alternatively, they can text 1-833-364-5989 to re-engage with the tool.
Visit the Add Users and Assign Roles article.
Setting Up My Data in the Admin Settings
Use the GTIN or GLN assigned to the specific product or location. If you're using GS1 US Data Hub, you can find you GTINs or GLNs under the "My Products" or "My Locations" tabs.
To find a GTIN or GLN assigned by another organization, use GS1 US Data Hub View/Use Subscription or the GS1 Database.
For information on creating a GTIN using GS1 US Data Hub, visit the Create a Product article.
For information on creating a GLN using GS1 US Data Hub, visit the Add a Location article.
From the Rapid Record Setup page, navigate to Your Products Lists
To create a new list, enter the list name in the Create a New List box, then click +Create
Click Edit this List to open the Product List Shelf
Next, enter a GTIN in the field and click Add to List. If needed, you can modify the name of the product. Click Save Product List
To remove a product, click the Trash Can icon
From the Rapid Record Setup page, navigate to Your Locations
Click +Add a Location to open the Add Location shelf
Enter a GLN in the field and click Add to List. If needed, modify the name of the location and click Add Locations
To remove a location, click the Trash Can icon
From the Rapid Record Setup page, navigate to Your Units of Measure
In the Find a Unit of Measure search box you can search for the Unit of Measure you’re looking for, then click Add to List
To remove a Unit of Measure, click the Trash Can icon
Once a user completes a harvesting or cooling event, the record is sent to the email address on file. These records are not stored in GS1 US Data Hub.
To view or change the email address on file, follow these instructions:
From the Rapid Record Setup page, navigate to Your Record Delivery Settings
Enter the email address where you would like to receive your event records and click Save. Only one email address can be entered.
From the Rapid Record Setup page, click Launch Rapid Record Emulator
This opens a simulation showing how the SMS tool will appear for harvesters. Send “start” to initiate the tool
Note: CSV Event records will not be generated by using the emulator.
Using the SMS Tool
Yes, click HERE to download a PDF copy of these FAQs.
Please reach out to the Administrator responsible for configuring the tool.
Send Start to 1-833-364-5989.
Changes cannot be made via the SMS tool. Please reach out to the Administrator responsible for configuring the tool.
Changes cannot be made via the SMS tool. Please reach out to the Administrator responsible for configuring the tool.
Changes cannot be made via the SMS tool. Please reach out to the Administrator responsible for configuring the tool.
A batch or lot number is a non-GS1 identifier for products made or processed under the same conditions during a specific time period. For your products batch/lot numbers, please contact your internal team.
A reference document is an internal business record, electronic or paper, that includes key data for a critical tracking event in the food supply chain. Acceptable forms include bills of lading, purchase orders, shipping notices, invoices, batch logs, field tags, and similar documents. For your reference document numbers, please contact your internal team.
The harvesting record will be sent to the email your Administrator has listed.
You are not able to resend the harvesting/cooling event record.