This article is intended for companies that have licensed a GS1 Company Prefix and are seeking instructions to create Global Location Numbers (GLNs) within GS1 US Data Hub®.
View the instructional video below.
GS1 Company Prefix Subscribers: Add a Location
1. From the GS1 US Data Hub homepage click Location, then the Create Location button on the right. The New Location window displays.
2. Assign the Administrative Parent.
Click the Choose Administrative Parent button.
The Select Parent Location window displays. For your first GLN, the Top Level GLN must serve as the Administrative Parent. As you start adding other GLNs, consider your organization’s “Location Hierarchy,” in which you select new GLNs as “parent locations.”
After you select the box for the Administrative Parent, click the Add Parent button. This closes the Parent Location window.
3. Assign the GLN.
Keep the Let us Assign Your GLN button selected. GS1 US Data Hub selects the next available 13-digit GLN for the GS1 Company Prefix.
Note: if you have multiple GS1 Company Prefixes, click “Select” for the desired GS1 Company Prefix. “Selected” then displays for the prefix. If you already have a GLN assigned, click Choose a Specific GLN and enter this GLN in 13 digits.
4. Select the Industry and the Supply Chain Role.
This will be populated based on the Administrative Parent you selected. You can change the industry for a location/party, even after the GLN is published. View the Industry Definitions and the Supply Chain Roles article for more guidance.
5. Select the GLN Type.
The GLN Type represents what is being identified. GLNs can be used to answer the question of “where” business-related transactions occur for physical and digital locations. GLNs can also identify “who” is involved within business-related transaction by identifying the party. Selections available describe locations and parties. Learn more about GLN Types. Based on which GLN Type you select, specific fields will display, and these will be noted in the next few steps (e.g., GLN Type is Fixed Physical).
Note: After you publish this GLN, you can add other GLN Types to this single GLN. Learn how to add another GLN Type.
6. Click the Continue button to Display the Step 2 page.
Alternatively, you can click Save Draft & Exit to save this GLN and return at a later time. Your selections will be saved for this Draft GLN.
7. Enter the Location Name in the Name Field.
This is the name of the party, company, department, etc.
8. Enter the Address
If you're creating a Fixed Physical GLN Type, Check Street or Postal Address, GPC Coordinates, or GEO Shape. If you check Street or Postal Address:
Enter your address in the “Address Line 1” field. The system will suggest addresses based on the USPS database. Select the correct address from the suggestions and it will be displayed.
Note: If the GLN Type is Fixed Physical, you cannot change Address Line 1 after you publish this GLN. Address information is optional if GLN Type is Legal Entity or Function. If you do not want to enter an address, uncheck the box for Street or Postal Address.
9. Enter the Phone Number and E-mail Address
You must enter one of these contact fields. This data is shared with Location View/Use subscribers, but NOT with global users of the Verified by GS1 service. For the phone number, include the area code, and do not enter dashes.
10. Select the Business Attributes
You can select more than one of these business attributes. View the Business Transactions Enabled Help Center article for definitions.
11. Click the Publish GLN button.
After you publish, any GLN Types you have added will be made “Active.” By default, the GLN is now being shared with all other GS1 US Data Hub Location users.
For data completeness on Optional Fields see the drop down below for more details.
When you license a GS1 Company Prefix, your organization automatically receives a Top-Level Global Location Number (also known as your Entity GLN).
The Top Level GLN is displayed on the Manage Locations page. The address information is pulled from your GS1 US account information. The Top Level GLN can serve as the “parent” for the GLNs you will create in GS1 US Data Hub.
When you enter GS1 US Data Hub, you’ll see that the Top Level GLN is in the Published state, and the "Legal Entity" GLN Type has been assigned, and is “Active”. You cannot delete the Top Level GLN or make the Legal Entity GLN Type "Inactive." But you can make changes to this GLN.
Actions You Should Take:
When you visit GS1 US Data Hub for the first time, review the Top Level GLN before you start creating GLNs.
- Click the Top Level GLN. The Location Detail Record displays. The GLN Type for the Top Level GLN is “Legal Entity” and this cannot be changed. Click the Edit Location button.
- This Top Level GLN is assigned other default attributes that you may want to change, such as the "General" Industry. After you make any changes, click the Save button.
You can now assign this Top Level GLN as the "Administrative Parent" of the first GLN you add.
This is the GLN with the Legal Entity or Function GLN Type that is directly above the organization/party, as part of the location hierarchy. The Parent Organization GLN can be the same as the Top Level GLN in the hierarchy.
Enter Comments. Enter any comments about this GLN: the purpose, how it will used, etc. These are internal comments only. These comments cannot be viewed by users outside of your organization.
Enter the Replaces GLN(s) If this GLN Type is replacing one or more GLN(s) that are already “Active”, enter one or more 13-digit GLN(s). This is for informational purposes only. You still need to make the “Replaces GLN(s)” Inactive.
Enter the Related Organization GLN (If the GLN Type is Fixed Physical, Mobile Physical or Digital). Enter the 13-digit GLN containing a “who” GLN Type (Legal Entity or Function) that is related to this GLN, then select Legal Entity or Function as the GLN Type.
Enter the Related Location GLN (If the GLN Type is Legal Entity or Function). Enter the 13-digit GLN containing a “where” GLN Type (Fixed Physical, Mobile Physical or Digital) that is related to this GLN, then select the GLN Type.
Enter the Digital Location (If the GLN Type is Digital). This is a specific digital URL for this location.
Enter the Base Location (If the GLN Type is Mobile Physical). This is the GLN that is the most common location for a Mobile Physical GLN Type. The Base Location GLN must contain the Fixed Physical GLN Type. For example, the Base Location of a Food Truck is the location in which the truck is stationed when not in use.
Click the Get GPS Coordinates link to have GS1 US Data Hub display the Latitude and Longitude coordinates automatically. (Note: If you check GPC Coordinates or GEO Shape Box: For CPC Coordinates, enter the Latitude and Longitude boxes. For GEO Shape Box, select the GeoShape Type (Circle, Line, or Polygon), and GeoShape Coordinates)
Enter the “Contained in Place” GLN (If the GLN Type is Fixed Physical).
If this GLN is “contained” in another existing GLN, enter that existing GLN here. This GLN must contain the Fixed Physical Location GLN Type.
Enter Location Role Type (If the GLN Type is Fixed Physical)
This is the role type and opening date, as well as final closure date.
Enter Business Details (Note: The Corporate Relationship and Class of Trade 1, 2, and 3 fields are required if Healthcare is selected as the Industry. View the Class of Trade Definitions article in the Help Center for definitions.)
Enter the Location ID Type and Value (If the GLN Type is Fixed Physical, Digital or Mobile Physical). See the Location ID Type article for valid values.
Enter the Organization ID Type and Value (If the GLN Type is Legal Entity or Function) This is an internal identifier that your company has assigned to this GLN. You can enter up to 10 identifiers. View the Organization Id Type Definitions article for more.
To create multiple GLNs at a time you can use the Import feature. For more guidance reference the Import Locations article.
After you’ve created your GLNs, you can visit the Maintain and Improve Location Data Quality article for more guidance on how to update and maintain your location data.