• Cluster 3, Order Management, supports full order management business area from price and delivery quoting through purchase order initiation, status reporting, and management.Order invoicing, payment and discrepancy notification also managed using this Cluster of processes..
    • PIPs for Segment 3A, Quote and Order Entry, allows partners to exchange price and availability information, quotes, purchase orders and order status, and enables partners to send requested orders, or shopping carts, to other partners.
PIP Title Description
3A1 Request Quote This PIP provides a buyer with quotes and referrals used to select suppliers and prepare purchase orders.
3A2 Request Price and Availability Provides a quick, automated process for trading partners to request and provide product price and availability.
3A10 Notify of Quote Acknowledgment This PIP acknowledges acceptance or rejection of the quote.
3A13 Notify of Purchase Order Information This PIP is designed to enable a purchase order owner to communicate information about a purchase order to a party other than the purchase order recipient.
3A15 Notify of Quote Request This PIP provides a buyer the ability to request a quote and referrals.
3A16 Notify of Quote Confirmation This PIP provides a seller the ability to respond to a quote request and provide referrals.
3A17 Distribute Price And Availability Request Provides a quick, automated process for trading partners to request product price and availability.
3A18 Distribute Price And Availability Response Provides a quick, automated process for trading partners to provide product price and availability

3A1 Request Quote
  This PIP provides a buyer with quotes and referrals used to select suppliers and prepare purchase orders.
Business Process
3A1

The Request Quote Partner Interface Process (PIP) enables a buyer to request a product quote from a provider, and a provider to respond with either a quote or a referral. If referred to another provider, the buyer may request a quote from that party. The prices and product availability reflected in a quote may be influenced by an existing or potential relationship between a buyer and provider.

Quotes may:

  • Involve one or more items, fixed price quotes or negotiated prices, configurable or stand alone product.
  • Include freight and tax information.
  • Be reconciled with purchase orders.
  • Support ship from stock and debit credit claims.

Should this transaction not complete successfully, the requesting partner executes PIP0A1, "Notification of Failure".

3A2 Request Price and Availability
  Provides a quick, automated process for trading partners to request and provide product price and availability.
Business Process
3A2

The "Request Price and Availability" Partner Interface Process™ (PIP®) enables a buyer to obtain product price and availability information, for a specific period of time, from a provider. Price and availability checks are less formal than quotes and usually not reconciled with purchase orders.

A price and availability request may be complex and require business rule analysis to generate a response. To facilitate communications between the buyer and the supplier, the request includes both query lines and incomplete results lines. After processing the query, the supplier completes the results lines, adds additional product information as appropriate, and returns the information to the buyer.Should the responding document include information regarding a substitute product, it will require the requester to issue another price and availability request in order to obtain comprehensive information regarding the substitute product.

Should this transaction not complete successfully, the requesting partner executes PIP0A1, "Notification of Failure".

3A10 Notify of Quote Acknowledgment
  This PIP acknowledges acceptance or rejection of the quote.
Business Process
3A10

The "Notify of Quote Acknowledgment" Partner Interface Process™ (PIP®) enables a Buyer to acknowledge (by PO product line number), acceptance (win) or rejection (loss) of a quote.A Buyer's acceptance (win) of the quotation issued by the Product Provider, is not an offer to buy, but is merely an invitation to do business.

This PIP® is intended as an optional Buyer initiated response to PIP3A1, "Request Quote".The time period after PIP3A10, "Notify of Quote Acknowledgment", in which a Buyer must send this PIP® is specified in the trading partner agreement.The reason for rejecting a quote for each product line item may be included in an acknowledgment.

Should this transaction not complete successfully, the requesting partner executes PIP0A1, "Notification of Failure".

3A13 Notify of Purchase Order Information
  This PIP is designed to enable a purchase order owner to communicate information about a purchase order to a party other than the purchase order recipient.
Business Process
3A13

The legal transaction of a purchase order request and acknowledgement occurs between a Buyer and a Seller (see PIP 3A4 Manage Purchase Order). In the high technology industry, the classic manufacturing model has been for the OEM to buy subcomponent materials either directly from a component supplier or from the supplier's authorized distributor. The OEM then uses these components to build its own product. The recent trend for high technology OEMs to outsource manufacturing to other companies, i.e. contract manufacturers and foundries, exacerbates the problems of material sourcing visibility in the supply chain. The OEM must develop new methods to monitor the purchasing activities of its manufacturing partners to ensure delivery commitments to its customers are met on time.

The "Notify of Purchase Order Information" Partner Interface Process™ (PIP) supports a process where a Buyer communicates information about a purchase order to a party other than the Seller. The Buyer is the owner or initiator of the purchase order, the Seller is the recipient of the purchase order and the third party receiving the information about the purchase order is referred to as the Purchase Order Information User.

Examples of the various roles involved in the exchange of PIP 3A13 are:

Seller (Purchase Order Recipient)Buyer (Purchase Order Owner)Purchase Order Information UserComponent SupplierContract ManufacturerOEMContract ManufacturerOEM #1OEM #2Chemical SupplierWafer FoundryComponent Supplier

In a hub model, this PIP can be used to notify a hub owner of purchase order information that has been transmitted between a Contract

Manufacturer or Distributor and a manufacturer. Support for PIP 3A13 may be a requirement when new partners are enabled on a hub. This PIP may also be used to transmit information among multiple hubs.

Additionally, any buy-side partner could use this PIP to communicate projected shipments to a third-party logistics provider.

Historical and ongoing incremental data may be requested from partners as needed or as determined in a Trading Partner Agreement. This agreement should also include liability and non-disclosure clauses between the Buyer and Purchase Order Information User. It is important to understand the legal implications of sharing purchase order information, where it may be acceptable for the Buyer to disclose such information to a third party, but it is rarely acceptable for a Seller to do so.

Should this transaction not complete successfully, the requesting partner executes PIP0A1, "Notification of Failure".

3A15 Notify of Quote Request
  This PIP provides a buyer the ability to request a quote and referrals.
Business Process
3A15

The "Notify of Quote Request" Partner Interface Process (PIP) enables a buyer to request a product quote from a provider. The prices and product availability reflected in a quote may be influenced by an existing or potential relationship between a buyer and provider.

Quotes may:

  • Involve one or more items, fixed price quotes or negotiated prices, configurable or stand alone product.
  • Include freight and tax information.
  • Be reconciled with purchase orders.
  • Support ship from stock and debit credit claims.

Should this transaction not complete successfully, the requesting partner executes PIP0A1, "Notification of Failure".

3A16 Notify of Quote Confirmation
  This PIP provides a seller the ability to respond to a quote request and provide referrals.
Business Process
3A16

The "Notify of Quote Confirmation" Partner Interface Process (PIP) enables a buyer to request a product quote from a provider, and a provider to respond with either a quote or a referral. If referred to another provider, the buyer may request a quote from that party. The prices and product availability reflected in a quote may be influenced by an existing or potential relationship between a buyer and provider.

Quotes may:

  • Involve one or more items, fixed price quotes or negotiated prices, configurable or stand alone product.
  • Include freight and tax information.
  • Be reconciled with purchase orders.
  • Support ship from stock and debit credit claims.

Should this transaction not complete successfully, the requesting partner executes PIP0A1, "Notification of Failure."

3A17 Distribute Price And Availability Request
  Provides a quick, automated process for trading partners to request product price and availability.
Business Process
3A17

The "Distribute Price And Availability Request" Partner Interface Process™ (PIP®) enables a buyer to obtain product price and availability information, for a specific period of time, from a provider. Price and availability checks are less formal than quotes and usually not reconciled with purchase orders.

A price and availability request may be complex and require business rule analysis to generate a response. To facilitate communications between the buyer and the supplier, the request includes both query lines and incomplete results lines. After processing the query, the supplier completes the results lines, adds additional product information as appropriate, and returns the information to the buyer.Should the responding document include information regarding a substitute product, it will require the requester to issue another price and availability request in order to obtain comprehensive information regarding the substitute product.

Should this transaction not complete successfully, the requesting partner executes PIP0A1, "Notification of Failure".

3A18 Distribute Price And Availability Response
  Provides a quick, automated process for trading partners to provide product price and availability
Business Process
3A18

The "Distribute Price And Availability Response" Partner Interface Process™ (PIP®) enables a buyer to obtain product price and availability information, for a specific period of time, from a provider. Price and availability checks are less formal than quotes and usually not reconciled with purchase orders.

A price and availability request may be complex and require business rule analysis to generate a response. To facilitate communications between the buyer and the supplier, the request includes both query lines and incomplete results lines. After processing the query, the supplier completes the results lines, adds additional product information as appropriate, and returns the information to the buyer.Should the responding document include information regarding a substitute product, it will require the requester to issue another price and availability request in order to obtain comprehensive information regarding the substitute product.

Should this transaction not complete successfully, the requesting partner executes PIP0A1, "Notification of Failure."