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Import Products and Assign Available GTINs

Follow these steps to import products and have GS1 US Data Hub assign available GTINs to these products. These steps are for products with the "Each" packaging level and NOT shipping/receiving items. 

Note: Importing products with GTINs already assigned? Read this Import article.

This link is displayed on the far right of the main Products screen.

This will determine the industry that is applied to each of the product detail records that will be imported into GS1 US Data Hub.

Select the GS1 Company Prefix (if your company has licensed more than one). Also confirm the "Industry" that you entered on the main screen. Enter the quantity of available GTINs you want to be listed in this template, so you can assign products to these and import them. Then click Continue to save this template to your computer.

When you open the template, you'll see that data has been pre-populated in several columns: "Create" in the Action column, the GS1 Company Prefix, the GTINs, among others. Headings that are green-colored are required. Use the drop-down for certain columns to select valid values.

Note: Are you pasting information from another spreadsheet? Select "Paste as Values"  to preserve the formatting of this template.

These columns require data:

Action: "Create" will be pre-populated.

GS1CompanyPrefix: The GS1 Company Prefix will be pre-populated, as noted on your certificate.

GTIN: The GTINs will be pre-populated, based on the quantity that you specified on the Download All Available GTINs window.

PackagingLevel: Select "Each" to indicate these are individual trade items sold to consumers. Learn more about the other Packaging Level Definitions. To learn how to import higher level packaging, view the Product Import: Higher Level Packaging module.

Description: Enter the product description for your trading partners (as opposed to consumers). A best practice is to include: brand name, type of product, variation (color, flavor, scent, etc), and net contents. For example, “Tasty Harvest Jam Raspberry 20 oz.” There is a 200-character limit. Avoid the use of special characters, such as the pipe "|" and line breaks "CR/LF".

Desc1Language: "en" is displayed for English, which is the default selection.

BrandName: Enter the brand name you want to convey to consumers. The Brand Name must be consistent across products, and is case sensitive. It cannot have multiple spellings. This field is limited to 70 characters.

Brand1Language: "en" is displayed for English, which is the default selection.

Status: If you are sharing the product with consumers and trading partners, select In Use from the drop-down. If product details are still being finalized, and the products are not ready to be viewed by the marketplace, select PreMarket. At a later date, you can change the status of these items to In Use when you're ready to start sharing them with the marketplace.

IsVariable: "N" is displayed, meaning this product is not a variable measure trade item.

IsPurchasable: "Y" is displayed, meaning this product can be purchased by consumers.

Select the template file you just saved, then click Submit. GS1 US Data Hub will process this file. The results display on the lower part of the screen.

At the bottom of the Import screen, "Complete" will display in the Status column when the file has been processed. Click the Refresh button every minute or so after you submit the file to update the Status.

The # Processed column displays the number of records that were processed. The # Successful column displays the number of records that were imported.
The # Errors displays any records that had errors and were not processed.

If a number other than zero (0) displays in the # Errors column, click the File Name column to open the file and view the errors in Column B of the spreadsheet (referred to as the "results file" in Help materials).

The Product Import User Guide, Appendix B, contains a list of error messages and corrective actions you can take. You should make the correction back in the original template you saved on your computer. Remove all the rows for the products that were successfully imported, save the update file to your computer, then submit the file again.

Product Import Results

Yes. First, you can see the total number of "Available" GTINs on the home page of GS1 US Data Hub. You can then click Download All Available GTINs from the Imports screen. If your company has licensed more than one GS1 Company Prefix, select the prefix you want to check. Specify this "Available" number in the Quantity field, and click Continue. The template will provide a list of all available GTINs that can be assigned, based on the Quantity you entered.

Watch or Download:

Import  & Assign Available GTINs Module:

Product Import User Guide (PDF):

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