Improve Location Data Quality

When you create a new GLN, you can associate this new GLN with one or more GLNs that this new GLN is replacing. For example, a company is closing two existing distribution centers, and opening a single new distribution center to serve the same purpose; it can associate the GLN of the new distribution center with the two former GLNs, for internal purposes. Follow these steps to replace the GLN:

Note: the former GLN(s) can be either Active or Inactive in GS1 US Data Hub.

1. When entering the new GLN, type the “former” 13-digit GLN in the Replaces GLN field. If you want to enter another GLN that is being replaced, click the Add another GLN to be replaced link. You can enter up to 10 GLNs.

2. Click Save Draft or Publish GLN.

Note: adding a Replaces GLN does not automatically set the "Replaces GLN" status to Inactive. You will still have to take this step. 

All GLNs must have an Administrative Parent. When you create your first GLN, you have to select the Top Level GLN as the parent.

As you start to build additional GLNs, consider building a GLN hierarchy, in which you define a relational structure of locations and parties to support supply chain processes and transactions.

Read the GS1 US Building a GLN Hierarchy document (healthcare) to learn more.

You cannot delete a Published GLN. However, you can change the GLN Type(s) contained in the GLN to Inactive.

GS1 US Data Hub Location View/Use subscribers will see that the GLN Type is Inactive. They can also filter results to display only Active GLN Types.

Yes, when importing, select "Y" in the Validate Only column within the template. GS1 US Data Hub will validate these new GLNs without importing them into the system. If errors exist, they are displayed in the "Results" file. This enables you to make any corrections before importing them into GS1 US Data Hub.

You cannot remove these GLNs, but you can make the GLN Types for these GLNs "Inactive." You can use the import template to update these GLNs. To learn more, read the Delete Duplicate GLN article.

Click the GLN to view the Location Detail Record. Click the History tab, and scroll down to view the first activity, in which this GLN moved from the DRAFT to PUBLISHED State. This is the date the GLN was published.

Yes, only Managed GLN subscribers (healthcare) can transfer a GLN. View the Transfer a GLN article learn more.

If you're creating a GLN and the physical address you're entering is already associated with another published GLN, you can add data in the Address Line 2 and Address Line 3 fields to distinguish this GLN. 

Want to know if the US Postal Service (USPS) address is already associated with another GLN? GS1 US Data Hub will display a Potential Duplicate Location window when you click Publish. This window lists the name(s) and GLN(s) that already contain this same address.

In the Address Line 1 field, it is recommended that you enter the US Postal Service (USPS) physical mailing address. This field is required if the GLN Type is "Fixed Physical."

In the Address Line 2 field, you can enter additional details, such as a suite number, storeroom number, nursing station, floor, receiving dock number, etc. Address Line 2 data is combined with Address Line 1 when the Address displays for Location View/Use subscribers, and also GLN Lookup Tool (healthcare) users.

In the Address Line 3 field, you can enter additional details about this address.

View the Address Recommendations article for examples.

If your Top Level GLN address (also referred to as your "Legal Entity GLN") changes, you need to change the address in two GS1 US systems:

a. Visit the myGS1 US page, and click Manage Company Info. Enter the updated address information. Then click Save Updates.

b. Visit GS1 US Data Hub, click Top Level GLN on the main Location page (shown below). Click Edit for the Legal Entity GLN type. Change the address, then click Save.

View the Location Attributes article, which lists the key attributes associated with entering a GLN.

The GLN Type represents what is being identified. View the GLN Type article for a list of values and definitions.

These are displayed as Business Attributes in the location detail record. These are transactions in which the location engages. View the Business Transactions Enabled article for a list of values and definitions.

The Corporate Relationship defines this GLN's relationship to its parent organization. This field is required if the industry is Healthcare. View the Location Attribute Definitions article for definitions of each value.